Job Description

An Administrator/Clerk provides essential support to ensure the efficient operation of an organization.

This role encompasses a variety of clerical and administrative tasks, requiring a detail-oriented and organized individual. Key responsibilities typically include managing correspondence, maintaining records, scheduling appointments, and handling phone calls.

Furthermore, the Administrator/Clerk may be responsible for data entry, preparing reports, and assisting with basic accounting tasks. Strong communication and interpersonal skills are crucial for interacting with clients, colleagues, and visitors. Proficiency in office software, such as word processing and spreadsheet applications, is also essential. The Administrator/Clerk plays a vital role in maintaining a productive and well-organized work environment.

Reporting To:
Supervisor

Responsibilities:
Clerical and Administrative Support:

• Managing phone calls, emails, and correspondence.
• Maintaining and organizing files and records.
• Preparing documents, reports, and presentations.
• Scheduling appointments and meetings.
• Managing office supplies and equipment.

Data Entry and Record Keeping:

• Entering and updating data in databases and spreadsheets.
• Ensuring data accuracy and integrity.
• Generating reports and summaries from data.

Customer Service and Communication:

• Assisting visitors and directing them appropriately.
• Responding to inquiries and providing information.
• Communicating with internal and external stakeholders.

Financial and Accounting Support:

• Processing invoices and payments.
• Reconciling financial records.
• Preparing expense reports.

Other Duties:

• Performing other administrative or clerical tasks as assigned.